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With regard to the recent government announcement regarding Furloughed Employees, we have developed a solution to assist with processing Furloughed Employee Pay, please click on the Furlough CJRS Guidance button below to access the guidance on using this. As of 1st July 2020, the CJRS scheme has been updated to allow employees to return to work on a flexible basis whilst still being eligible for furlough support with regards to missed hours, please see Furlough CJRS (Flexible) for more information.Furlough CJRS

 

 
We advise our customers to view the Gov.uk website for details of what Employers are required to do with regards to informing Employees and for further updates relating to Furloughed Employees.
 
https://www.gov.uk/guidance/claim-for-wage-costs-through-the-coronavirus-job-retention-scheme#who-can-claim

 

The HMRC online service for making a claim is expected to be available by the end of April 2020 and whilst our development work takes place we have been advising customers how to record situations relating to Covid-19 as below.
 
Logging staff who are self-isolating or Furloughed Employees: You may wish to setup and use new Staff Status Codes, Absence Codes, Qualifications and a Pay Item for use within Site Manager.

 

The information below is based upon the guidance available to us as of Monday 30th March. As further guidance is released, our team will provide further updates as appropriate.

Create a new Staff Status Code

 

You can create a new Staff Status Code and allocate this to relevant staff through their Staff Name tab. The new code can be set by going to Setups Tab > R. PAYE, NI & Staff Setups > C. Staff Status Codes.

 

 

 

Create a new Staff Absence Code

 

To setup a new absence code go to:

 

Setups Tab > R. PAYE, NI & Staff Setups > P. Absence Types

 

This can then be used to log the absence days in addition to the SSP being paid.

 

 

Create a new Staff Qualification

 

A new Qualification could be setup for Self Isolating and Furloughed Employees and allocated to the employee which can have a granted and expiry date and be picked up through the Warnings screen as well as reported on. To setup a new Qualification go to:

 

Setups Tab > Z. Qualifications

 

Once setup, this can be allocated to an employee through their Staff record > Quals/Docs tab. 

 

 

Create a new Pay Item

 

A new Pay Item can be created for use when paying Furloughed Employees, this new pay item can be specifically reported on in the future.

 

Setups Tab > K. Payroll Cycles> select 'Cycle'> Pay Items 

 

 

 

Once the pay item has been setup it will be available for use within the pay cycle. 

 

Paying SSP from Day 1 for Isolating Employees

The way in which we would advise you handle any situation of needing to waiver the SSP waiting days would be to enter the absence a few days earlier than the first actual day of self isolation, this will then calculate the waiting days prior to the first day of absence due to self isolation. This may not be as straightforward as simply entering the absence 3 days earlier as you will need to take into account non working days when entering the absence. 

 

Please see the examples below for details on how this may work in practice:

 

Example 1

•Employee works Mon-Fri 

•Self isolation begins on Thursday 5th March - Absence must be entered from Tuesday 2nd March

Example 2

•Employee works Mon-Fri

•Self Isolation begins on Monday 9th March - Absence must be entered from Wednesday 4th March

 

 

You may also wish to make a note in the 'Notes Log' within the Staff record to record the exact details surrounding the absence as this could be referred back to in future years if necessary.